How to Manage Children's Documents on Kidsday

This manual guides you step-by-step on how to organize, customize, and complete the documentation for all registered children in your childcare center.

Step 1: Accessing Children's Documents

• Click on the Documents option located on the left side of the application menu.

• Select the Children's Documents section.

Step 2: Mandatory Documents and Customization

• Mandatory Documents: The system automatically displays core documents that every child must have (such as a birth certificate or medical records).

• Customization (Adding new types): If your childcare center requires specific documents beyond the standard ones, click on the "Add document type" option to create new categories tailored to your needs.

Step 3: Completing Missing Documents (Inside the Child's Folder)

When you click on the folder of a specific child who has missing paperwork, you have two ways to complete it:

1. Direct Upload: If you already have the document ready on your device (computer or smartphone), simply click to upload it directly to the system.

2. Request from Parents (If you don't have the document):

   • Click the Request button.

   • The parent will instantly receive an email and a direct push notification in their app regarding your request.

Step 4: Reviewing and Approving Documents

• As soon as the parent uploads and completes the requested document, it will appear in your system for review.

• You need to inspect the document, and if everything looks correct, click the Approve button to officially save it as a completed document.