Revenue Summary
Track billed vs. collected revenue across rooms, plans, and periods.
Eliminate payment chasing, automate complex subsidy splits, and track real-time profitability—all in one clean dashboard.
See billed, collected, outstanding AR, and net profit in one live overview with urgency alerts and quick actions.
- 360° financial overview of Billed, Collected, Outstanding (AR), and Net Profit
- Smart action alerts for overdue invoices with 1-click review flows
- Automated collection-rate progress for auto-collected vs. manual revenue
- Quick Action Dock for New Invoice, Record Payment, Upload Bank Statement, and Add Expense
Manage family ledgers, flexible billing plans, and guided invoicing from one connected flow.
Ledger Accounts & Family Balances
Per-family balance ledgers with aging durations, billing plans, and itemized charge vs. payment history.
- Single source of truth for family balances and overdue aging
- Action drawer for reminders, plan changes, credit notes, statements, autopay, and pause billing
- Clear split between total charged and total payments received
- Expandable family profile audit with active billing plan details
Collect faster, understand true margins, and automate agency co-pay math without spreadsheets.
Payment Processing & Autopay Engine
Stripe Connect payouts, fee controls, autopay retries, and automatic bank-transfer reconciliation.
- Integrated payments powered by Stripe Connect with fast payouts
- Toggle center-absorbed fees or pass fees to parents
- Optional or mandatory parent autopay with automated retries
- Auto-reconcile unmatched bank transfers to open invoices
Expense Tracking & P&L Insights
Calculate true net profit by subtracting tuition, expenses, and processing fees with audit-ready receipts.
- True margin math with automated net profit calculation
- Log expenses via Bank Transfer, Card, Cash, or SEPA Batch
- Upload receipt photos or PDFs with built-in VAT tracking
- Interactive profit & loss insight for finance-ready reporting
Subsidies & Third-Party Agency Management
Support government, employer, or charity funding with custom split math and approval holds.
- Multi-funder engine for government, employer, and NGO support
- Sliding percentage splits with optional per-child caps
- Hold agency AR as pending until official confirmation
- Real-time agency vs. parent contribution calculations
Accountant-ready CSV, XLSX, and PDF exports with scheduled delivery for recurring reporting.
- 1-click exports in CSV, XLSX, or PDF
- Six core reports covering revenue, aging, subsidies, splits, tax, and P&L
- Automated recurring email delivery to your accountant
- Interactive format selection for every report package
Compare standard invoicing tools with the kidsday ECE Engine built for preschool and daycare operations.
| Capability | Standard Invoicing | kidsday ECE Engine |
|---|---|---|
| Attendance Billing | Manual cross-referencing | Auto-calculated from clock-in logs |
| Government Subsidies | Manual spreadsheet splits | Automated agency/parent co-pay math |
| Payment Collection | Manual chasing & cash handling | Automated multi-channel Autopay & retries |
| Profit & Loss Tracking | External accounting tools required | Native income & receipt expense logging |
| Accountant Exports | Manual data entry | Scheduled automated CSV/PDF reporting |
Run your center's finances with confidence
Start a free trial or book a demo to see billing, collections, subsidies, and reporting in one dashboard.
Finances – FAQ
You can create Fixed monthly plans, Attendance-Based plans from clock-in/out logs, Hybrid plans with a base fee plus daily rates, or Split plans that automate parent and subsidy co-pays.
What our clients are saying
Parents love it for improving communication, making our Kindergarten experience complete in every way.
Gëzime Ç.
Director at Bardha Academy
With the Digitization of our Kindergarten with kidsday, we have saved at least 1 hour of time during the day. Additional time that can be dedicated to more children.
Gentiana Rrustemi
Director at AMA
As it has had a great impact on informing parents about the development and well-being of their children from a more detailed report in various areas such as: daily activities, food, sleep and going out in nature...
Arbenita S.
Director at Stina Education Center
Digitizing with kidsday makes monitoring kindergarten performance and staying updated on daily events effortless, enhancing overall engagement and communication.
Dayschool Prishtina
Center
kidsday provides regular updates on nutrition, sleep, activities, and availability, giving parents peace of mind. It enhances communication and fosters a commitment to children's well-being.
Albina K.
Director at Pathway
It has effectively streamlined management tasks and provided parents with regular updates about their children, resulting in increased peace of mind.
Liridona N.
Director at Blini Kindergarten
Thanks to kidsday, effortlessly sharing children's activities and progress has become a seamless process.At day's end, I'm not just a more professional educator, but a more relaxed one too.
Egzona M.
Educator at Stina Education Center
It helps us organize schedules, track children's attendance and communicate with parents efficiently. This makes our job easier and more efficient in managing garden tasks.
Zana K.
Director at The Magic Kindergarten
By allowing parents to follow the daily activities of children and providing a transparent reporting tool, this app has helped in communication and cooperation between educators and parents. With real-time information, it has become easy to monitor and track children's development in an efficient and convenient way.
Finesa
Manager at Kids Academy
Our Kindergarten has reduced the need for printed documents and this has helped us as an institution in our efforts to protect the environment by reducing the use of paper.
Erëza M.
Manager at Kids Club
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