Revenue Summary
Track billed vs. collected revenue across rooms, plans, and periods.
The Complete Financial Operating System Built for Preschools & Daycares
Eliminate payment chasing, automate complex subsidy splits, and track real-time profitability—all in one clean dashboard.
Real-Time Cash Flow & Executive Dashboard
See billed, collected, outstanding AR, and net profit in one live overview with urgency alerts and quick actions.
- 360° financial overview of Billed, Collected, Outstanding (AR), and Net Profit
- Smart action alerts for overdue invoices with 1-click review flows
- Automated collection-rate progress for auto-collected vs. manual revenue
- Quick Action Dock for New Invoice, Record Payment, Upload Bank Statement, and Add Expense
Billing Workflows Built for Childcare
Manage family ledgers, flexible billing plans, and guided invoicing from one connected flow.
Ledger Accounts & Family Balances
Per-family balance ledgers with aging durations, billing plans, and itemized charge vs. payment history.
- Single source of truth for family balances and overdue aging
- Action drawer for reminders, plan changes, credit notes, statements, autopay, and pause billing
- Clear split between total charged and total payments received
- Expandable family profile audit with active billing plan details
Payments, Expenses & Subsidies
Collect faster, understand true margins, and automate agency co-pay math without spreadsheets.
Payment Processing & Autopay Engine
Stripe Connect payouts, fee controls, autopay retries, and automatic bank-transfer reconciliation.
- Integrated payments powered by Stripe Connect with fast payouts
- Toggle center-absorbed fees or pass fees to parents
- Optional or mandatory parent autopay with automated retries
- Auto-reconcile unmatched bank transfers to open invoices
Expense Tracking & P&L Insights
Calculate true net profit by subtracting tuition, expenses, and processing fees with audit-ready receipts.
- True margin math with automated net profit calculation
- Log expenses via Bank Transfer, Card, Cash, or SEPA Batch
- Upload receipt photos or PDFs with built-in VAT tracking
- Interactive profit & loss insight for finance-ready reporting
Subsidies & Third-Party Agency Management
Support government, employer, or charity funding with custom split math and approval holds.
- Multi-funder engine for government, employer, and NGO support
- Sliding percentage splits with optional per-child caps
- Hold agency AR as pending until official confirmation
- Real-time agency vs. parent contribution calculations
Finance-Grade Reporting & Exports
Accountant-ready CSV, XLSX, and PDF exports with scheduled delivery for recurring reporting.
- 1-click exports in CSV, XLSX, or PDF
- Six core reports covering revenue, aging, subsidies, splits, tax, and P&L
- Automated recurring email delivery to your accountant
- Interactive format selection for every report package
Childcare name
Arba's Dayschool
Industry
Childcare / Daycare
Why Arba’s Dayschool Loves Using Kidsday!
Kidsday is an all-in-one solution that transformed our work!"
Arba
Director
Why Centers Switch to kidsday Finance
Compare standard invoicing tools with the kidsday ECE Engine built for preschool and daycare operations.
| Capability | Standard Invoicing | kidsday ECE Engine |
|---|---|---|
| Attendance Billing | Manual cross-referencing | Auto-calculated from clock-in logs |
| Government Subsidies | Manual spreadsheet splits | Automated agency/parent co-pay math |
| Payment Collection | Manual chasing & cash handling | Automated multi-channel Autopay & retries |
| Profit & Loss Tracking | External accounting tools required | Native income & receipt expense logging |
| Accountant Exports | Manual data entry | Scheduled automated CSV/PDF reporting |
Run your center's finances with confidence
Start a free trial or book a demo to see billing, collections, subsidies, and reporting in one dashboard.
Finances – FAQ
You can create Fixed monthly plans, Attendance-Based plans from clock-in/out logs, Hybrid plans with a base fee plus daily rates, or Split plans that automate parent and subsidy co-pays.
What our clients are saying
With the Digitization of our Kindergarten with kidsday, we have saved at least 1 hour of time during the day. Additional time that can be dedicated to more children.
Gentiana Rrustemi
Director at AMA
The partnership with kidsday has been a natural step for us. Our goal has always been to create an environment where children develop, learn, and have fun, while parents feel safe and informed.
Biyana
CEO La casa dei Bimbi
kidsday helps us structure our entire daily organization from the very first hour of the day to the last.
Antonyia
Director
Kidsday has helped me and my staff a lot in creating an online and technological "file" that you can use anywhere and anytime without having to spend so much time and financial resources on papers. It has also given us very good opportunities and it is not just a simple daily report as it also includes observations and evaluations for the children which make the work much more professional and helps us to be in step with world trends.
Qendresa L.
Director - Eco Kids CC
Overall, very great! Have been looking for an education management app for months that has a clean UI, easy and simple to use, has messaging features, and can track attendance while also track students progress. And kidsday is just perfect! Would definitely recommend everyone to check it out!
Wulan D.
Founder, Head Tutor
One of the main advantages of the application is time saving! By sharing information on a stable online platform, kidsday reduces the need for physical documentation and manual processes, making the staff's work easier and reducing time and financial costs for the kindergarten.
Arta T.
Manager at Kiddy Academy
kidsday app is a flawless solution for planning, communicating, and documenting kindergarten activities, fostering strong parent-teacher bonds for optimal child development. Every parent's dream app!
Edona Th.
Director at Kids Avenue
Thanks to the amazing kidsday team for the great platform! Our kindergarten now keeps parents connected with daily online updates, enhancing their involvement and understanding of our children's activities.
Lida H.
Director at LET Center
Our Kindergarten has reduced the need for printed documents and this has helped us as an institution in our efforts to protect the environment by reducing the use of paper.
Erëza M.
Manager at Kids Club
By allowing parents to follow the daily activities of children and providing a transparent reporting tool, this app has helped in communication and cooperation between educators and parents. With real-time information, it has become easy to monitor and track children's development in an efficient and convenient way.
Finesa
Manager at Kids Academy
It helps us organize schedules, track children's attendance and communicate with parents efficiently. This makes our job easier and more efficient in managing garden tasks.
Zana K.
Director at The Magic Kindergarten
Thanks to kidsday, effortlessly sharing children's activities and progress has become a seamless process.At day's end, I'm not just a more professional educator, but a more relaxed one too.
Egzona M.
Educator at Stina Education Center
It has effectively streamlined management tasks and provided parents with regular updates about their children, resulting in increased peace of mind.
Liridona N.
Director at Blini Kindergarten
kidsday provides regular updates on nutrition, sleep, activities, and availability, giving parents peace of mind. It enhances communication and fosters a commitment to children's well-being.
Albina K.
Director at Pathway
Digitizing with kidsday makes monitoring kindergarten performance and staying updated on daily events effortless, enhancing overall engagement and communication.
Dayschool Prishtina
Center
As it has had a great impact on informing parents about the development and well-being of their children from a more detailed report in various areas such as: daily activities, food, sleep and going out in nature...
Arbenita S.
Director at Stina Education Center
Parents love it for improving communication, making our Kindergarten experience complete in every way.
Gëzime Ç.
Director at Bardha Academy
From real-time updates to seamless communication, it’s transformed how we teach and connect with families.
Lorik Zhitia
Education Program Director of LET Center
I used to write everything down and give verbal reports—now I log meals, naps, and activities in seconds. It keeps me organized, and parents love the photo sharing the most!
Gresa Krasniqi
Pre-K Teacher of Pathway
With my second child, I get real-time updates, photos, and daily reports—it truly makes my day happier.
Arta Istrefi Jahja
Parent
A Game-Changer for Our Center! Our Teachers love the ease of use and the simplicity of kidsday
Bardha Çollaku
Manager of 8 Chilcare Settings
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