Managing Staff During the Summer Holidays – Strategies for Maintaining Quality in Early Childhood Centers!

The summer months often bring a slower pace to nurseries and kindergartens, but for administrators, this season presents unique challenges when it comes to organizing staff and maintaining high-quality care. While many team members take time off and fewer children attend, ensuring the center continues to run smoothly and professionally is essential.

Here are practical strategies for managing your team during summer without compromising care quality:

1. Create an internal leave calendar

It's helpful to create a shared calendar with your team where each member notes their vacation dates. This simple measure improves planning and ensures appropriate coverage throughout the summer.

2. Assess child attendance to optimize staffing

During the summer, it's common for parents to go on vacation, resulting in reduced child attendance. Use the attendance tracking and monthly reporting features in kidsday to determine how many staff members are truly needed on any given week, allowing you to adjust shifts accordingly.

3. Temporarily reorganize classrooms

If certain groups have significantly fewer children, consider combining classes temporarily or rotating staff more efficiently. kidsday allows for smooth transfers of children between classrooms while keeping your internal records organized and up to date.

4. Bring in trained assistants or interns

In the absence of regular staff, temporary educators or interns can be a valuable support. Make sure they are well-oriented with your daily routines and have access to the kidsday app to follow daily plans and contribute to documentation tasks accurately.

5. Maintain consistent parent communication

Even during quieter periods, parents expect to stay informed about their child's activities and care. With kidsday, educators can continue sharing updates, daily reports, and photos, keeping parents engaged and confident in your services.

6. Monitor service quality through digital oversight

As an administrator, kidsday provides powerful reporting tools to track attendance, activity logs, educator documentation, and even parent feedback. These insights help you maintain quality standards and make informed decisions throughout the summer.

7. Support staff wellbeing and morale

After a long academic year, educators also need time to recharge. Recognizing their effort, offering flexible scheduling, and creating a positive summer work environment contributes to higher motivation, which directly impacts the quality of childcare.

Managing your team during the summer requires a blend of thoughtful planning, flexible coordination, and the smart use of technology. With kidsday, administrators can stay in control and ensure their centers continue to provide excellent care—even when the sun is shining and routines are shifting.